The time has come to secure all EBRPSS staff’s Office 365 accounts with Multi Factor Authentication (MFA)!   

Due the shift in cyber crimes in the last two years, cybercriminals have increasingly targeted educational institutions.    The DTS Cybersecurity team’s mission is to continuously increase confidence in the security of the digital learning environment for our students, community, and staff.

MFA for Office 365 is one of the most significant steps we can take to fight back against password compromise.  It transforms the district email access experience into a powerful multi-layered access experience.  Users are empowered to verify their identity with more than just their username and password.    

When a staff password is compromised: 

  1. Cybercriminals can access JCampus, Office 365, Google, and other accounts connected to that email address
  2. Cybercriminals use staff email accounts to spread malware, ransomware, phishes, and other attack vectors
  3. Cybercriminals can spoof staff identities for fraudulent financial gain

Staff can complete MFA for Office 365 using the Microsoft Authenticator App on these devices: 

  1. Android/iOS phone or device 
  2. Teacher Chromebooks (Lenovo 14e)

What to expect:  

  1. Staff will only need to authenticate outside the district’s network.  
  2. After successfully authenticating a new device, staff will only need to authenticate the same device after 180 days.  

If assistance is needed, staff will have access to the following support. 

  1. Site technology facilitators  (STFs)
  2. EdTech team members 
  3. Submit an IT HelpDesk ticket to request assistance 

How to Setup the Authenticator App on an iPhone

How to Setup the Authenticator App on an Android

How to Setup the Authenticator App on a Teacher Chromebook

Part One: Download

Download the Microsoft Authenticator App by going to your phone’s app store and searching “Microsoft Authenticator” or by clicking the button below:

Look For This Logo

Part Two: Setup

The app setup will only work on a cell phone that is already enrolled in text-based Multi-Factor Authentication. If your cell phone number has not yet been enrolled, or you need to update the number you have on file, please submit a HelpDesk ticket BEFORE attempting to set up the Authenticator App. 

Setup Instructions:

  1. Open the app and allow notifications by tapping “Allow” on the pop up
  2. Tap “Accept” button on the Microsoft Privacy Policy
  3.  Tap “Continue” on the Help Us Improve (you may choose to share info or not by tapping in the checkbox)
  4.  Tap “Add work or school account”, then click “Sign in”
  5. Sign in using your EBRPSS username and password
  6. Tap “I can’t use my Microsoft Authenticator app right now” 
  7. Select the “text” option to send a text message to your phone with a secure code
  8. Enter the code from the text  and tap “Verify”
  9. Tap “continue” on the “Set up phone sign-in” page
  10. Tap “Register” and follow the on-screen instructions to sign in using the same method you use to unlock your phone
  11. Tap “Finish” and you’re done! The app is now set up to authenticate your future logins